How to Add or Remove Members from a Distribution List

    This article demonstrates how to add or remove members from a Distribution List using Outlook. Modern distribution lists may also be referred to as 'M365 Groups.' These groups are a new and more dynamic version of groups that include distribution lists within them. They can be a team or can be a standalone distribution list.
    Note: You must be listed as an 'Owner' of the distribution list to make any changes.

    Adding or removing members

    1. Open the Outlook desktop application.
    2. Go to the Home tab and select Address Book. 
      Note: You can press Control + Shift + B to open the address book.
    3. In the Address Book window, click All Distribution Lists from the address book drop down.


    4. In the Search box type the name of the distribution list.
    5. Click OK.
    6. Double-click on the distribution list.
    7. Click Modify Members.

    Adding or removing a member

    1. Click Modify Members
    2. Search for the member you wish to add
    3. Click on their name and then click Add or Remove.

    Adding members from the web

    1. Open a web browser and navigate to Admin.Exchange.Microsoft.com
    2. Sign in with SSO using your microsoft account.
    3. Click Groups on the navigation menu.


    4. Click Groups I own to manage members.
    5. Click the List you want to edit.


    6. Click Members.
    7. Click View and Manage all members.
    8. Click Add members.
    9. Select the person you want to add.
      Note: If the person doesn't show up in the list, they are most likely already a member.
    10. Click Add.

    Removing members from the web

    1. Click View and Manage all members.
    2. Search for the user you want to remove
    3. Select their name
    4. Click Delete.


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